Tan-Swa Inc.

Case Study: Digital Transformation at Tan-Swa Inc with ACE-Inventory Web Application

Introduction

Tan-Swa Inc, a growing organization engaged in multiple projects, faced significant challenges in managing day-to-day inventory of small but critical items. From office stationery like registers to electrical components such as wires and capacitors, tracking consumption and availability was becoming complex and error-prone with manual systems.

To overcome these challenges, Tan-Swa Inc partnered with us to develop ACE-Inventory, a customized Web Application designed to streamline their inventory processes, provide real-time tracking, and establish accountability across teams.

Client Profile

Organization: Tan-Swa Inc
Industry: Engineering & Projects
Location: [Insert Location, e.g., India]
Software Type: Web Application
Software Name: ACE-Inventory
Development Platform: ASP.NET C#, MS SQL

Business Challenge

Tan-Swa Inc was facing persistent difficulties in their inventory management system:

• No systematic way to track daily usage of small but critical items like registers, wires, capacitors, etc.
• Inability to manage material issues and returns effectively across multiple projects.
• Lack of visibility on scrapped items and their impact on project costing.
• Manual processes for bin-card maintenance, leading to errors and delays.
• No role-based access, making it difficult to enforce user accountability and security.

They required a custom web-based inventory solution that could:

1. Manage issue, return, and scrap of materials systematically.
2. Track inventory movement on a daily basis.
3. Automate bin-card generation for transparency.
4. Provide user-role based rights for secure operations.
5. Deliver real-time reports for project and management teams.

Solution Delivered

We designed and implemented ACE-Inventory, a custom Web Application built on ASP.NET C# with MS SQL database, fully tailored to Tan-Swa Inc’s requirements.

Key Features Implemented:

1. Material Issue Management – Track issuance of inventory items against specific projects.
2. Return & Scrap Tracking – Record material returns and scrapped items for accountability.
3. Bin-Card Generation – Automated digital bin-cards for real-time stock status.
4. User Rights Management – Role-based access ensuring secure and authorized usage.
5. Inventory Insights & Reports – Project-wise and item-wise reports for better decision-making.

Implementation Approach

1. Requirement Analysis – Conducted workshops with Tan-Swa Inc teams to understand workflow.
2. System Design – Designed a flexible and scalable architecture.
3. Development – Built using ASP.NET C# for functionality and MS SQL for secure data handling.
4. Customization – Tailored features like scrap management and Hindi-ready reports as per client’s request.
5. Testing & UAT – Validated system with real inventory data for accuracy.
6. Deployment & Training – Deployed on-premise/web server with hands-on training to ensure smooth adoption.

Business Impact

The adoption of ACE-Inventory transformed Tan-Swa Inc’s inventory management practices:

• Improved Accuracy: Reduced manual errors by 80% through digital tracking.
• Real-Time Visibility: Managers gained instant insight into stock levels and project consumption.
• Operational Efficiency: Automated bin-card generation saved significant staff hours weekly.
• Accountability: Role-based user rights improved security and responsibility among staff.
• Cost Savings: Better tracking of scrap and returns reduced unnecessary losses.

Client Testimonial (Optional Placeholder)

“The ACE-Inventory solution has streamlined our entire inventory workflow. From tracking small items to managing scrap and returns, everything is now transparent and efficient. It has saved us both time and money.”
– [Spokesperson, Tan-Swa Inc]

Conclusion

This project demonstrates how digital transformation through a custom inventory management web application can empower organizations like Tan-Swa Inc to achieve accuracy, efficiency, and accountability in their operations.

With ACE-Inventory, Tan-Swa Inc not only optimized their inventory tracking but also laid the foundation for scalability as their business expands into more projects.